Exchange Student Program under Agreement with Partner Universities
(EAP program)

Your T-cens Application Number is Very Important.

SAMPLE

The T-cens application number is located under your photograph on the left side of your T-cens home page. For example, the T-cens application number of this sample case is ISPNPRE16F0000001.

1. T-cens Enquiry Form

For any enquiries after registering in T-cens, please contact us by clicking on the Contact us button at the top right. Your T-cens application number is automatically printed out if you use this enquiry form.

2. Email

Please always preface your subject line with [Univ. of Tokyo_Your Application No.].

We have many applicants, so it is impossible for us to identify you by name only. If you are already in the process of applying online, follow the simple instruction below whenever you send email to us.

For example, if your T-cens application number is SPNPRE140005 and your mail concerns "Supervising professor", please write on the subject line: [Univ. of Tokyo_SPNPRE140005] Supervising professort]

3.Regular Postal Mail

In case you need to send us a regular postal mail, please write your Application ID number clearly on the envelope in addition to your name and return postal address.
When using the Japanese postal system, inclusion of a return address is standard to minimize the risk of non-delivery.

How to Apply Through T-cens (STEP1)

Before starting your application	Guidance Information	Guidance Information provides information about your application. Read the Guidance Information carefully before you start your application. A Guidance Information link is also located in the middle of your account page. (Guidance Information III & IV are different from Guidnace Infomation I & II)
	Recommended computer environment	T-cens recommended computer settings.
	T-cens account	Create your T-cens account. Visit the website of your chosen department/program and find the icon below, then click to create your T-cens account. Message Board T-cens delivers system messages to your account page and displays them under the Message Board tab. Click the link for each message to expand the message body. When you receive messages, an e-mail notification is sent to your registered e-mail address.



(Apply)	Please complete the following online processes: Web Forms and File Upload.
	Web Form	Click the Form tabs and fill out the web form. Before you switch to a different page, save the entries by pressing the SAVE button. Information entered into the system is not retained until this button is pressed.
	File Upload	Click the 'File Upload' tab. File Upload Download the necessary formats as listed on the page. Fill in each file and save it on your computer. Click the Upload tab. Choose the type of file to upload and specify your file. By pressing the UPLOAD button, you can submit the files online.
		Head-and-Shoulders Photo (STEP1) Your photo should have been taken within the 3 months prior to the application. The file size must be no more than 500 kB. Frame the subject showing their full face, frontal view, with eyes open. Photograph the subject against a plain white or off-white background (preferably). Use the '.jpg' file extension. (NOTE: In addition to this photo, you need an extra photo in STEP3 for CoE application. The extra photo in STEP3 must be taken within the 3 months prior to the CoE application.) photo for CoE (STEP3)
		Tips to successfully upload files File Names and File Extension T-cens checks the names of uploaded files and rejects files with unregistered names. Match the file names with files at Uploaded File Name under Documents Uploaded. It is not necessary to add file extensions to your file names as T-cens automatically adds the extension if needed. [Example] Suppose T-cens specifies the name of your academic transcript file as ACADEMIC_TRANSCRIPT.pdf. Confirm the name of the file to upload. Convert your academic transcript into PDF format and save it as ACADEMIC_TRANSCRIPT. Go to the FileUpload page and specify the file type. Click the button and select ACADEMIC_TRANSCRIPT on your computer. File size limit: 2 MB Each uploaded file must be no more than 2 MB. PDF reader If you do not have a PDF reader application, you can download Adobe Reader here: http://www.adobe.com/products/reader/ PDF conversion All scanned documents to be uploaded, (e.g., academic transcript and certificate of degree) should be in PDF format. If your documents are in another format such as JPG and TIFF, convert them to the PDF format. Free software supporting such conversion is available at the following sites. Bullzip PDF Printer http://www.bullzip.com/products/pdf/info.php CutePDF Writer http://www.cutepdf.com/ File replacement You can simply upload new files to replace old ones. Note that you will not be able to upload new files once you click the COMPLETE button in "Submit" page. Please contact your ICT Admission Desk if you want to replace your files after pressing the COMPLETE button.



(Online Submission)	APPLICATION FORM1 (AF1)	Click the icon, and a formatted pdf application form, APPLICATION FORM 1 (AF1), is automatically generated based your entries on the 'Apply' page. Review this pdf. (The Professor Name and the Study Plan will be automatically filled after you proceed to Supervising Professor page and fill out the form there.)
	Checklist for Registration	Go through the Checklist to review the progress of your online application.
	COMPLETE button	Press the button and submit your application online.



(Supervising Professor)	Submit a request	Choose your desired supervising professor from the list. Then, write your topic and the study plan, and send the inquiry.
	Accepted or Declined	When you are accepted from a professor (or if you already have an acceptance), press "Accepted". If you are declined, press "Declined" and repeat the inquiring process until you are accepted.