Exchange Student Program under Agreement with Partner Universities
(EAP program)

All documents MUST be in English/Japanese. If not, attach the translation (can be done by yourself).

STEP 1

★Checklist for STEP 1

0. ID photo:

Must be a different photo from your passport, taken within the last 3 months (with no background)
30mm x 40mm, jpg, less than 500KB. Ref: Head-and-Shoulders Photo (STEP1)

1. Nomination Letter:

Must be issued by home university, confirming your nomination for EAP program.

2. Undergraduate Transcript:

Must show all grades and credits taken during the program and its grading system.

3. Graduate Transcript:

Must show all grades and credits taken during the program and its grading system.

4. Recommendation Letter:

Must be written on letterhead and signed by one of below.
(president, dean, department chair, supervisor or a faculty member of home university)

5. Approval Letter (if applicable):

Every student, including undergraduate students, must belong to a laboratory under a supervising professor at the University of Tokyo. As such, this is a letter or document from the professor who has accepted you to study in his/her lab as your supervisor during the EAP program.

However, since the main purpose of T-cens system is to get an approval from a desired supervising professor through the system, you suppose not to have the letter when you start the application process on T-cens. You will be obtaining the approval from a professor through the system in "Supervising Professor" section by the on line application deadline.

Therefore, this letter needs to be uploaded ONLY if you ALREADY attained an approval from the professor who has accepted you to study in his/her lab as your supervisor during the EAP program before you started applying through T-cens system. Documentation in the form of a letter or as a copy of e-mail correspondence is acceptable. (Please also see Application Procedures in the left-side navigation menu.)

6. JLPT Certificate (for undergraduate):

Please note that most of Undergraduate level classes are taught in Japanese and Undergraduate level students are NOT allowed to take any Graduate level classes. Therefore, Undergraduate level students must have a sufficient level of Japanese language which is JLPT 1-level.

If you already have a certificate, please upload it on the T-cens Online Application System. If you do not have this certificate, please clearly state that you do have the equivalent level of Japanese language skill on Certificate of Japanese Proficiency. In this case, the Japanese proficiency certificate must be filled in and signed by an instructor of Japanese language or another appropriately qualified person.

7. AFEB :

Provide your educational background in AFEB form and upload AFEB.pdf in Step 1(T-cens).
★At least 14 years of education with 2 years of Undergraduate level study are required to apply for Undergraduate level exchange study and 16 years for Graduate level exchange study.

STEP 2

1. Name in Katakana:

2. Passport:

Must be valid until the end of your exchange
If not available, upload other ID and have your passport by the time of visa application

STEP 3

1. CoE application documents

Upload within two weeks once we notify you

2. OSTA application number

Update once you apply for UTokyo housing (see Housing application`s schedule)