東京大学 大学院工学系研究科 School of Engineering The University of Tokyo
T-cens online Application for tha School Engineering

Exchange Student Program under Agreement with Partner Universities
(EAP program)

Application Documents

All documents MUST be in English/Japanese. If not, attach the translation (can be done by yourself).

STEP 1

Checklist for STEP 1

0. ID photo:

Must be a different photo from your passport, taken within the last 3 months (with no background)
30mm x 40mm, jpg, less than 500KB. Ref: Head-and-Shoulders Photo (STEP1)

1. Nomination Letter:

Must be issued by home university, confirming your nomination for EAP program.

2. Undergraduate Transcript:

Must show all grades and credits taken during the program and its grading system.

3. Graduate Transcript:

Must show all grades and credits taken during the program and its grading system.

4. Recommendation Letter:

Must be written on letterhead and signed by one of below.
(president, dean, department chair, supervisor or a faculty member of home university)

5. Approval Letter (if applicable): 6 Font_Purple_3.jpg

Every student, including undergraduate students, must belong to a laboratory under a supervising professor at the University of Tokyo. As such, this is a letter or document from the professor who has accepted you to study in his/her lab as your supervisor during the EAP program.

However, since the main purpose of T-cens system is to get an approval from a desired supervising professor through the system, you suppose not to have the letter when you start the application process on T-cens. You will be obtaining the approval from a professor through the system in "Supervising Professor" section by the on line application deadline.

Therefore, this letter needs to be uploaded ONLY if you ALREADY attained an approval from the professor who has accepted you to study in his/her lab as your supervisor during the EAP program before you started applying through T-cens system. Documentation in the form of a letter or as a copy of e-mail correspondence is acceptable. (Please also see Application Procedures in the left-side navigation menu.)

6. JLPT Certificate (for undergraduate): 6 Font_Purple_3.jpg

Please note that most of Undergraduate level classes are taught in Japanese and Undergraduate level students are NOT allowed to take any Graduate level classes. Therefore, Undergraduate level students must have a sufficient level of Japanese language which is JLPT 1-level.

If you already have a certificate, please upload it on the T-cens Online Application System. If you do not have this certificate, please clearly state that you do have the equivalent level of Japanese language skill on Certificate of Japanese Proficiency. In this case, the Japanese proficiency certificate must be filled in and signed by an instructor of Japanese language or another appropriately qualified person.

7. AFEB : 6 Font_Purple_3.jpg

Provide your educational background in AFEB form and upload AFEB.pdf in Step 1(T-cens).

AFEB-1: Detailed Educational Background
Detailed educational background including expected completion date of graduate level studies for graduate level students and undergraduate level studies for undergraduate level students at your home university (if your school is party to the Five-year Master's program, please indicate the expected completion date of your five-year Master's program) which should be after completing your exchange studies at the University of Tokyo. If your school is part to Bologna Process, please see -> Bologna Process .
AFEB-2: Clarification Reason for Shortened Educational Duration
A letter clarifying the reasons if you have spent fewer years in education than is standard if applicable.
AFEB-3: Employment Records
Employment details in chronological order, starting from the most recent (*This will appear from September 2016.)
★At least 14 years of education including 2 years of Undergraduate level study are required to apply for Undergraduate level exchange study and 16 years of education to proceed to Graduate level exchange study.



STEP 2
1. Name in Katakana: 6 Font_Purple_3.jpg

Example:
CHAPLIN, Charles →チャップリン チャールズ
Ref: Google Translate

2. Passport: 6 Font_Purple_3.jpg

Must be valid untill the end of the program.
If not available, upload other ID and have your passport by the time of visa application.